Delegate reports and fair play reports

You file a delegate report from the match itself, not from a list.

1. Open the match page for the match you were appointed to.
2. Scroll to the report block and click Create delegate report. If you have already started one, the button says Continue delegate report instead, and the text The delegate report is not finished is shown next to it.
3. Fill in the form. It is one long form, not a step-by-step wizard.
4. Click Save as often as you like. Saving keeps the report as a draft — nobody outside the reporting roles can read it yet.
5. When you are finished, click Sänd in och avsluta rapport ("Send in and finish report").

The report page also has a Back to the match link at the top.

Before the button appears at all, five things must be true:

• The match must have a result registered. No result, no report.
• You must be appointed to that match in a role your federation uses for reporting (see Differences per federation and sport below).
• You must be logged in with a login that is registered as a referee in that federation.
• The series (or the match category) must be set to use a delegate report — see Choosing which report a series uses.
• No report may exist for that match yet. There is exactly one delegate report per match, and a second one cannot be started.

Sending in is final. After Sänd in och avsluta rapport the whole form is read-only. There is no unlock, no reopen and no delete — not for you, not for the federation. If a submitted report is wrong, the correction has to be handled outside Profixio. Save drafts freely; think twice before sending in.

Which questions you get depends on which report type the series uses. The form works out the type by itself; you never pick it.

Match report (Swedish handball). Fieldset Matchrapport, which starts with a read-only summary of the match protocol — the number of goals, cards and similar events per team, taken straight from the electronic protocol so you do not retype them. Then:

• Ten graded criteria: Matchledarskap, Spelförståelse, Kroppsspråk, Bestraffningar, Kampen 6 meter, Offensiva fel, Formella kast, 7-m kast, Passivt spel, Steg. Each is a dropdown with the steps Mycket bra, Bra, Godkänd, Bristfälligt, Underkänd, worth different points per criterion.
• Three weighting questions: Matchens Karaktär, Domarens inverkan and Balans.
• Three situations, Situation 1 to Situation 3, each a match-clock time typed as mm:ss (for example 10:26), with a matching free-text box Förklaring Situation 1–3. A time that is not in mm:ss form is dropped when you save, so check it before sending in.
• Delegatens kommentar till matchen, Särskild händelse (leave empty if there is nothing to report), a grade for Funktionärer and Kommentar om funktionärer.

Traffic light match report (Swedish handball). Everything from the match report, plus a table of coaching points grouped as Grundfärdigheter, Matchledarskap, Spelförståelse, Regelbedömning and Egna områden, where each line gets a comment and a green/yellow/red light.

Match arrangement report (Swedish basketball). No refereeing grades. Instead two checklists of yes/no questions: Matcharrangemang (floor, neutral speaker, match presentation, shot clocks, scoreboards, advertising boards, referee host, medical cover, stewards and so on) and Sekretariat (IRS/video review use, licences for the secretariat and statistics crew, shirt colours, signals, clocks, foul markers and so on), each with its own comment box.

Arrangement report. On top of the type, a series can switch on a separate Arrangemangsrapport block — questions about whether a doctor was present and where, roll-ups in the foyer, floor advertising, and whether the home players thanked the crowd, plus Delegatens kommentar till arrangemanget.

The score. In the match report the ten graded criteria add up, and the sum is then multiplied by two of the weighting questions, Matchens Karaktär and Domarens inverkan. Balans is recorded as a plain approved/not-approved judgement and does not change the score. The total and its verdict — Mycket bra, Bra, Godkänd, Bristfälligt or Underkänd — are stored with the report, but they are only displayed to federation-level users. As the reporter you fill in the grades without seeing the total.

What blocks sending in. The form tells you why the send-in button is missing:

• Kan inte skicka in rapporten med 0 poäng. — the score came out as zero.
• Alla fält som används i poängberäkningen måste vara ifyllda. — one of the graded criteria is still empty.
• Alla obligatoriske fält i arrangemangsrapporten måste vara ifyllda. — a required question in the arrangement report is still empty.

There is no file or photo upload in a delegate report; everything is text and choices.

Delegate reports contain judgements about named referees and named officials, so read access is deliberately narrow. Clubs, team leaders and players never see them.

A draft (not yet sent in) can be read by:

• federation administrators of that federation;
• the reporter, and anyone else appointed to the same match in a reporting role;
• referees whose referee type is named as the read-access type in the series settings.

A submitted report can additionally be read by:

• federation delegates and disciplinary officials — in Swedish handball, holders of the federation delegate referee type;
• district administrators, but only in series where read access for district administrators is switched on;
• the referees who were appointed to that match, once the report is in.

The total score and the verdict are stricter still: they are shown to federation-level users. Referees, delegates and district administrators see the individual answers but not the total.

Two things nobody can do: delete a delegate report, or reopen one that has been sent in.

Federation and district staff read reports from a list rather than match by match. In the admin area it is called Reports in the menu, and the page itself is headed Delegate Reports. The menu entry is hidden entirely if your federation does not use delegate reports or your role gives you nothing to see.

The table shows one row per report: match number (a link that opens the match in a new tab), date, time, home team, away team, class and series, venue, Status — Submitted or In progress — and Report Type. It is sorted by match date, newest first, and is paginated 10/25/50/100.

Filters, shown above the table:

Click View on a row to read the report in a wide pop-up. The View action is only offered on reports that have been sent in — drafts are listed but cannot be opened from here.

Above the table are four summaries for the selected season: Submitted Reports and Draft Reports counts, Reports by Type, Reports Over Time, and Top Series/Tournaments. The counters and charts are only shown to federation-level users.

What you see in the list depends on your role. Federation administrators see everything for their federation. District administrators see submitted reports only, and only from series where district access has been switched on. Federation delegates see all submitted reports. Referees whose type is named on a series see both drafts and submitted reports for that series, even for matches they were not appointed to. Everyone else sees an empty table.

Delegate reporting is configured per match class, on the class editing page under the Match emails tab. The tab only exists for series run in Profixio, and the delegate settings inside it only appear for federations that use delegate reports.

For each class in the series you get:

• Delegate report type — a choice between No report, Match report, Trafic light match report and Match arrangemang report. Only the types your federation actually uses are offered. Choosing No report turns delegate reporting off for that class.
• Delegate arrangement report — a checkbox that adds the separate arrangement questions on top of the chosen type.

The first time you open the tab, every class that has no setting of its own inherits the series' setting, so an untouched class behaves like the rest of the series. From then on the class setting is what counts.

Two further settings decide who may read the reports in a series — read access for district administrators, and the referee type with read access. Both are league-level settings, and they are not editable from the pages described here; ask your federation or district administrator to change them.

Fair play is also a per-series setting outside these screens. Ask your federation or district administrator to switch it on or off.

Delegate reports exist in two federations only — Swedish handball and Swedish basketball. In every other federation the feature is invisible: no button on the match, no menu entry, no settings.

Swedish handball. Two report types are available, Match report and the traffic-light variant. Reporting is done by the appointed delegate roles; the two match referees can read the report once it is in but cannot write it. A dedicated federation delegate referee type gives read access to every submitted report in the federation. The arrangement report drops the LED-advertising questions for handball, so LED-reklam: and the follow-up about visible boards are not asked.

Swedish basketball. One report type, the arrangement report, with its Matcharrangemang and Sekretariat checklists and no refereeing grades. Here the appointed referees themselves are the reporting roles, so the people who can write the report and the people who can read it are the same group. There is no federation delegate read-access role.

Fair play is not tied to a federation. It works in any series where it has been switched on, provided the sport uses the electronic match protocol.

The questions themselves — the grading steps, the arrangement checklists, the point weights — are federation policy written into Profixio for these two federations. They are not configurable by federation staff: changing a question is a change request to Profixio, not a setting.

All delegate report questions and buttons are in Swedish, including in an otherwise English or Norwegian interface, because both federations that use the feature are Swedish.

The fair play report sits at the bottom of the electronic match protocol, next to the signing block, and only appears once the match is finished.

1. Open the match's protocol or game report screen.
2. Under Fair play report, give a score from 1 to 5 in six dropdowns: home and away for Spelarna (på planen), for Bänken (inkl. ledarna) and for Publiken(båda lagens publik/supporters).
3. Click Save. You get the confirmation Fair play rapport saved.

All six scores are required, and each must be between 1 and 5. Once saved, the block collapses and shows Fair play reported at with the date and time; Show opens it again and Cancel discards changes you have not saved. Unlike a delegate report, a fair play report can be corrected as many times as you like — saving again simply overwrites the previous scores.

When the block is shown at all:

• The match must belong to a series. Fair play is not available in standalone tournaments.
• The series must have fair play switched on. This is a per-series setting. If you expect fair play and do not see it, ask your federation or district administrator.
• The match must have a result, both teams must be properly registered teams, and the sport must use the electronic match protocol.

Who can fill it in: a federation administrator, anyone who may edit matches in that tournament, or the person who set up the game report for that match — in practice, whoever ran the protocol at the venue.

Delegate reports. On the Reports page, Export delegate reports downloads one Excel file per season, named after the season. It contains only reports that have been sent in — drafts are never exported. One row per report, with match number, series, date, time, home team, away team, venue, the names of the two referees and of the delegate, the per-team protocol counts, the time the report was sent in, and then one column per question, headed with the question text. Yes/no answers come out as Excel booleans.

The league list has the same export too. Tick one or more league rows and use the bulk Export delegate reports to get exactly those series. League-list exports come out as a file called delegate_reports, without the season in the file name.

Which season is exported follows the Season filter on the page. The export is offered to district administrators and above; the Totalpoäng and Omdöme columns are only included for federation-level users, so a district administrator gets the same rows without the scores.

Fair play. The team ranking has its own Export button, which produces an Excel file of exactly the ranking table you are looking at, named Fair play export with a timestamp.

Fair play scores roll up into a season ranking. Fair play reports in the tournament administration lists every fair play report for the current tournament — match number (linking to the match), class, group, home and away team, when it was created, and the scores themselves, editable straight from the row.

Above the list, Top Fair Play Teams ranks the teams. For each team it shows the team name and class, the average of Players, Bench and Spectators, an overall Average, and the Report count it is based on. A team's figure for one match is the mean of its three scores in that match; the ranking is then the mean across all that team's reported matches. Best average first.

The ranking has an Export button for Excel.

Fair play figures are for administrators only. They are not published on public series pages, they are not shown in the standings, and they do not affect the table.

"I cannot start a delegate report." In order, check that: the match has a result; you are appointed to that match in a reporting role for your federation; you are logged in with the login registered as your referee identity, not a club login; the match class is set to something other than No report; and no report already exists for the match (if a colleague started one, you get Continue delegate report or View delegate report instead, or nothing at all if you are not one of the reporting roles).

"The send-in button is gone." Look for the red text next to Save — it names the missing piece: a score of zero, an unanswered graded criterion, or an unanswered required question in the arrangement report.

"I cannot see a report someone else wrote." Drafts are visible to very few people. If you are a district administrator, the series also needs read access for district administrators switched on. If you are a referee who should see everything in a series, your referee type must be the one named as the read-access type in the series settings. Match referees see the report for their own match only after it has been sent in.

"The Reports menu entry is missing." It is hidden unless your federation uses delegate reports and your role gives you at least some reports to read. District administrators also need to be registered in the same federation.

"I can see reports but not the score." That is by design. Only federation-level users see the total and the verdict.

"There is no fair play block on the match." Check that it is a series match and not a standalone tournament, that the match has a result, that both teams are registered teams, that the sport uses the electronic match protocol, and that fair play is switched on for that series. If everything else looks right, the switch is the likely answer — ask your federation or district administrator.

"Fair play is there but I cannot fill it in." Only a federation administrator, someone with match-editing rights in that tournament, or the person who set up the game report for that match can enter the scores.