Administering series matches

The page lives in the Profixio admin and is called League matches. Old bookmarks and app shortcuts pointing at the previous address still work and send you straight into scheduling mode.

To see the page at all you need:

• a Profixio login with a series role — club level or above; ordinary player and guest accounts have no access at all, and
• an organisation where the series match list is switched on. It is on for every federation except Swedish wrestling.

What you then see is decided by your role, and you cannot widen it with filters:

• Federation — every series match in the organisation, and a Krets filter to look at one district at a time.
• District — only matches in series administered by your own district. The Krets filter is hidden, because there is nothing to choose.
• Club — only matches your club is in or is responsible for, and only those the club is allowed to see: any match that is in the scheduling flow (it has a scheduling deadline), plus normal public matches in classes that are open. The Visibility filter is not shown to clubs.

The list always opens on your current season. The season selector cannot be emptied — there is no "all seasons" view, on purpose, because the whole table would be far too large.

Left to right, the useful ones:

• Kampnr — the match number. It is a link: click it and the match opens in a new tab, on its ordinary match page, where the result and everything else is edited. A pencil icon on the number means you are allowed to change this match's scheduling; a chain-link icon means you can only look.
• Schedule first date and Scedule last date — the window the responsible club was told to schedule the match inside. A date outside that window turns the row yellow.
• Kamp dato and Kamp tid — when the match is played. Blank or 00:00:00 means it has no time yet.
• Bane — the venue. Read mode shows the resolved venue name; if the match only has the free-text venue the club typed, that text is shown instead.
• Status — the scheduling verdict for the match: scheduled, unscheduled, colliding, venue not found, venue not available. See the next section.
• Applications — how many match-move applications exist on this match. Anything above zero means somebody has asked to move it.
• Home team / Away team — home and away team.
• Result — the score, if one has been registered.
• Klasse — the series and its class, shown as series name - class code.
• Responsible club — the club that has to arrange the match and set its time. Blank here is a common cause of "nobody scheduled it".
• Krets — the district that administers the series. If the series has no district of its own, your own organisation's short name is shown.
• Tidsett frist — the deadline the responsible club has for scheduling the match.
• Tidsett kommentar — the note the federation or district left for the club about this match.

The table is sorted by date and time by default.

Row colours. Each row is checked against the rules below in order, and the first one that fits decides the colour:

Because the rules are checked in order, a struck-through row stays struck through even if it is also missing a time, and a red row is red even if its deadline has also expired.

The Status column says what Profixio thinks of the match's time and venue:

A match with no deadline that does have a time and a venue is reported as Scheduled, not left blank.

When the status is a collision, the cell is clickable: it opens a small window headed Collisions for match (match number) that lists every match it clashes with, so you can see immediately which one to move.

District and federation users get a Visibility filter with four settings. It exists because "hidden" means two completely different things in series play, and confusing them is the single most common reason for a wrong answer to a club.

The filter cannot be cleared — one of the four is always active — and it is not shown to club users at all.

Read this before you answer a club. A hidden match in a series is usually not a cancelled match. When a division is published with a club scheduling deadline, every match in it is hidden from the public and given that deadline at the same time, and it becomes public again by itself when the deadline passes. That is the normal workflow, and those matches are included in Active. Only when a match is hidden and has no deadline is it genuinely taken out.

If a club says a fixture has vanished, switch to All before you conclude that it does not exist.

One caveat when you use Only public: it looks at the match, not at its class. A match in a locked class will still be listed here even though the public cannot see it. Which classes are locked, and the other ways a result can be hidden, is a separate topic — see the visibility page linked at the end.

The filters sit above the table. Beyond Season, Krets and Visibility, you have:

• Responsible club — searchable list of your organisation's clubs. Picking one is also what unlocks the Status filter in scheduling mode.
• Bane — one venue from the facility register.
• From date + Time, and a second date filter with To date + Time — a period. (The second filter is labelled Date from but it is the upper bound; go by the field names To date and Time inside it.)
• Klasse — free text, matches either the class code or the series name.
• Kampnr — free text on the match number.
• Has match move applications — only matches somebody has asked to move.
• Only matches with scheduling — only matches that carry a scheduling deadline.
• Missing time or field — the work list: matches in the scheduling flow that still have no time or no venue.
• Field mismatch filter (district and federation) — matches where the venue text written by the club does not agree with the venue the match is actually linked to. Worth running now and then; it finds unnoticed scheduling errors.
• Expired matches — yes/no on whether the scheduling deadline has passed.
• Status — only in scheduling mode and only once a single responsible club is selected. Choose Needs work, Match collision or Unscheduled.
• Missing valid coach and Missing valid coach for club — only for federations that require a qualified head coach.

Filters survive the switch in and out of scheduling mode.

The Scheduling mode button at the top of the page turns the Kamp dato, Kamp tid and Bane columns into editable fields, straight in the table. Press it again (Exit scheduling mode) to go back to reading. The mode is part of the address, so you can bookmark or share a link that opens in scheduling mode.

In scheduling mode:

• Date opens the browser's own date picker. A date in the past is refused.
• Time is typed as HH:MM. While you work on a match, Profixio can show you which times are already taken at that venue.
• Bane must be the name of a venue that exists in the facility register; a name that matches nothing at all is refused. Use a venue from your own organisation's facility register: a venue belonging to a different organisation is not linked to the match, and the match then shows Facility not found.
• Fields you are not allowed to change are shown disabled rather than hidden, so you can still read them.

Each save is written to the change log, and moving a match can remove its appointed referees — that behaviour belongs to the referee side and is described on the referee pages.

A header strip appears in scheduling mode with the season's workload: Total assigned matches, Unhandled matches, Overdue, Next deadline with how many matches share it, and — when you have picked one responsible club — Match collisions. The numbers are clickable and filter the table beneath them, so you can go straight from "27 unhandled" to the 27 rows.

Clubs setting times for their own home matches use exactly this mode, but the rules about deadlines, windows and what happens when a club misses one are on their own page (linked at the end).

The League matches page changes date, time and venue and nothing else. There is no edit form on it, and no way to create or delete a series match from it.

To change anything else — the score, the winner, the teams, the public comment, the referees, whether the match is hidden — click the match number. The match opens on its own page in a new tab, and that page is the same match editor used for tournaments; it is documented separately.

Series matches are generated by the season setup and by the external league scheduler, not typed in one at a time, which is why creating and deleting are not offered here. If a series match genuinely has to be added or removed, that is done where the schedule was produced.

There are two Excel exports and they behave differently:

• The export button in the page header exports the table exactly as you have filtered and sorted it — every row the filters return.
• The export in the toolbar above the rows exports only the rows you have ticked.

Both produce the same columns you see, minus the internal ones (the hidden sort column and the status column), with dates written as YYYY-MM-DD and times as HH:MM. The file is named after the page and the moment you exported it.

Filter first, export second. The export follows the filters, so an unfiltered export of a large federation's season is enormous and slow.

Seeing the page requires a series role of club level or above, in an organisation where the series match list is enabled. There is no anonymous or player access.

Changing date, time or venue from this page:

Nobody can create or delete a series match from this page, whatever their role.

Changing date, time or venue from this page:

The one-day rule catches people out: a federation administrator cannot fix the time of a match being played today or one played last week, from this page. That is deliberate — a match that close to kick-off is corrected on the match itself, where the change is deliberate and logged as a match edit rather than as scheduling.

"The match is not in the list."

1. Check the season — the list always opens on one season and cannot show them all.
2. Set Visibility to All. The default hides genuinely cancelled and withdrawn matches.
3. Clear the other filters, especially Responsible club, Krets and the date range.
4. As a district user, check that the series is actually administered by your district; matches in other districts' series are invisible to you and no filter will bring them back.
5. As a club user, remember you only see matches your club is in or arranges, and only those in an open class or with a scheduling deadline.

"The match is there but I cannot change the time."

1. Are you in Scheduling mode? Read mode never lets you type.
2. Look at the match number: a chain-link icon instead of a pencil means you have no scheduling rights on that match.
3. Federation and district: is the match within one day of being played, or already played? Then it is locked here on purpose — edit it on the match page instead.
4. Club: has the scheduling deadline passed, is your club really the responsible club, and are you a Match Admin or Club Main Admin in the club?

"The venue will not save." The name has to exist in your organisation's facility register, spelled the same way. If the club has typed something close but not identical, the Field mismatch filter will find it.

"A club says the fixture is not public." Check the row colour and the deadline. Hidden with a deadline is normal and it will publish itself when the deadline passes. Hidden without one is really hidden. If neither applies, the class may be locked — a different setting entirely, on the visibility page.

• No creating and no deleting a match. Series fixtures come from the season's schedule.
• No bulk match functions. There is no "switch home and away", no "swap these two matches", no "set the responsible club as home club" and no bulk change of date, time or venue across selected rows. The only bulk action is the Excel export. These functions exist, but in the external league scheduler.
• No change log on the page. Scheduling changes made here are recorded, but there is no screen in Profixio that shows them. The action-log window that lists roughly thirty kinds of match change lives in the external league scheduler.
• No walkover, no cancellation, no "unscheduled", no archive. All of those are done in the external scheduler or on the match itself.
• No result editing and no referee appointment. Both have their own pages.
• No match report PDFs. The printable match reports are on the tournament's own match view.

If a HelpDocs article describes a window, a right-click menu or a symbol legend you cannot find here, it is almost certainly describing the external league scheduler, which is a separate Windows program with its own documentation.

Most of this page is identical everywhere. The exceptions:

• Swedish wrestling does not have the series match list at all. The whole League matches page is switched off for that organisation, together with the scheduling page and the series team list.
• Swedish basketball is the only organisation with the Missing valid coach and Missing valid coach for club filters, because it is the only one where a qualified head coach is required for series access.
• Swedish handball uses composed match numbers rather than plain running numbers. The Kampnr column simply shows whatever number the match has been given; the digits that go into it are configured on the season's Match numbers screen, described under season setup.
• Whether a series is administered by a district or by the federation changes what the Krets column shows and who can edit the match. Series without their own district fall back to the federation.

Everything else — how far ahead of a match a change is still allowed, whether a walkover is even permitted, what a club must do when it misses a scheduling deadline — is federation policy, not something Profixio enforces. The only hard rules in the software are the ones listed under Who may change what.