Hiding matches, schedules and results from the public

The four switches, what they cover, and who can see past them.

Hide matches public is the master switch for a single tournament. While it is on, the public match pages are blocked entirely, the tournament card in search results says the matches are not published instead of showing a count, and the app shows no fixtures for the tournament.

New tournaments start with this switch ON. When a tournament is created through the new-tournament flow, Hide matches public is turned on on purpose, together with hiding the tournament from search and a threshold on how many registered teams to show. The intent is that you build the draw in peace and publish when you are ready. The most common support case by far is an organiser who has finished the schedule and forgotten to turn this off — the fixtures exist, the admin can see them, and the public sees nothing.

Where to turn it off: tournament admin → Basic settings, in the tournament's administration menu. You need the tournament-settings permission. Publishing the tournament to the app is a separate action on the publish page — turning off Hide matches public alone does not make the tournament appear in app search.

People who hold match-edit rights in that tournament keep seeing everything while the switch is on, which is why organisers often cannot reproduce what their visitors report. Always check the page while signed out.

This switch also drives the "under evaluation" status. The tournament overview derives the state of the draw from this setting: if fixtures (or even just a group division) exist while the match programme is hidden, the draw is reported as under evaluation rather than published. So the switch means two things at once — "not visible to the public" and "we are still reviewing this". That is why it is on during registration and while the draw is being checked, and why turning it off is the act of publishing the draw. There is no separate publish button for the match programme itself.

Two class-level switches control results rather than fixtures:

• Category hide results — the fixtures are published, but no score, no winner and no live score are shown. The result button on the match list renders in a neutral "played" state with no numbers.
• Category hide ranking table — the league table for the class is not shown. As a side effect, playoff fixtures whose participants are defined by table position display as Not decided instead of naming a team, because naming them would reveal the standings.

These two are the mechanism federations use for age groups where results and rankings are not supposed to be published — typically the youngest classes. This is a manual choice per class, not an automatic age rule. Profixio does not read the players' ages and does not decide anything from the class name; somebody has to set the switch. If a federation expects young age groups to be result-free by default, that expectation has to be implemented as a routine when classes are created, or the classes will publish results like any other.

Where to change it, tournaments: open the class from the match list's class/category edit screen — both checkboxes are there. The inline class table reachable from the match list has only the hide-ranking-table toggle.

Where to change it, series and leagues: the Levels table inside the league admin has both as inline checkboxes, as filters, and as a bulk action, so a federation can switch a whole set of divisions in one go.

Legacy: the old match settings page still exposes both as editable checkboxes under the categories and groups tab. Changes made there take effect the same way.

A single fixture can be hidden without touching the class or the tournament. Once hidden, it disappears from every public list, from the app, from calendar feeds and from the tournament's own public match page.

Typical reasons a match is hidden:

• The organiser hid it deliberately — a cancelled match, a duplicate, a draft fixture.
• The fixtures were just generated. Newly generated matches are created hidden so the organiser can arrange them before anyone sees a half-finished schedule. They stay hidden until the organiser publishes them.
• In a series, the match is waiting for the home club to set time and venue. See the section on league scheduling.
• A best-of-three playoff leg that was never needed because the series was already decided.

Where to change it, tournaments: open the match in the match list and use Hide this match / Unhide the match in the advanced part of the match form. To hide or show several matches at once, select them in the match list and use Hide matches public or Show matches public in the Addons menu. When the tournament uses Use simplified scheduling, the match list header shows how many matches are hidden and lets you unhide the selected hidden matches, or all of them when none is selected. In the match list, the date and start time of a hidden match are marked in red.

On the match timeline: Show only hidden matches in the toolbar shows only the matches the public cannot see, and hidden matches always have a dashed border. Referee setup leaves hidden matches out. The public view of the match timeline leaves out hidden matches, matches in closed classes and matches without a date, time or court, and shows no scores for classes with hidden results.

Where to look, series and leagues: the league match list has a Visibility filter with four settings — Active (public + awaiting scheduling) (the default), Only public, Hidden / cancelled, and All. Genuinely hidden matches are struck through. If a club reports a missing fixture, switch the filter to All before concluding it does not exist.

Hiding a match does not delete it, does not remove its result, and does not remove it from any table that has already been calculated.

A class can be marked Category closed. A closed class and all its fixtures vanish from the public match list — this is the switch organisers use while they build or rearrange a draw.

There is one deliberate exception. If the class has an open match-move deadline and you are signed in as a club administrator with match rights for a team in that class, you can still see the closed class — but only your own teams' fixtures, and only until the deadline passes. This exists so clubs can move their own matches during a rescheduling window without the whole draw being public.

Things that trip people up:

• Being a team leader is not enough. The window opens for club administrators who have been given match rights on the club, not for people attached to a single team.
• Once the match-move deadline is in the past, the class closes again for everyone except the organiser.

• Marking a class Category closed hides the fixtures, but it does not hide already-published tables elsewhere, and it does not stop a result from being registered.
• Anyone with match-scheduling rights in the tournament sees closed classes normally, so an organiser testing the page will not reproduce what a club reports.

In series and leagues there is a fifth, scheduling-specific state. When a division is published with a club scheduling deadline, each match is given that deadline and is hidden from the public at the same time. The home club is expected to set date, time and venue before the deadline. When the deadline passes, the match is unhidden automatically and becomes a normal public fixture.

This means a hidden match in a league is usually not a cancelled match — it is a match in the normal scheduling workflow. The two cases are told apart by whether the match carries a deadline:

• Hidden with a deadline → waiting for the club to schedule it. Normal.
• Hidden without a deadline → really hidden: cancelled, withdrawn, or a playoff leg that was never played.

What a club sees. A club admin sees a match if it carries a scheduling deadline — even if it is hidden and even if its class is closed — or, failing that, if the match is public and its class is open. That is why clubs can work on fixtures nobody else can see yet.

What a federation or district admin sees. The league match list's Visibility filter defaults to Active (public + awaiting scheduling), which shows public matches plus everything waiting for scheduling, and leaves out the really-hidden ones. Rows are colour-coded: struck through for really hidden, red when a match in the scheduling flow is still missing time or venue, yellow when the date falls outside the scheduling window, grey when the deadline has expired.

Never exclude the hidden-but-awaiting-scheduling matches from workload counts. They are the work. Counting only public matches undercounts what the clubs still have to do.

Tournament admin

• Whole match programme: Hide matches public, in Basic settings.
• Publish to the app and search: the publish page in the tournament overview. Separate from the match programme switch.
• Hide results / hide ranking table for a class: the class edit screen, opened from the match list. The class list reachable from the match list offers hide-table and close-class inline, but not hide-results.
• Close a class: same place.
• Hide or unhide one match: the match form on the match list; to hide or show several, select them and use Hide matches public or Show matches public in the match list's Addons menu.
• Referee visibility on the public match list: Settings → Referee settings.

Federation and district admin (series and leagues)

• Hide results, hide ranking table and close class per division: the Levels table in the league admin, editable inline, filterable, and available as a bulk action across selected divisions.
• Per-match visibility and the scheduling state: the league match list, using the Visibility filter.

Legacy pages that still work

• The old match settings page still edits hide-results, hide-ranking-table and category-closed under its categories and groups tab, and the referee display options under its referee tab. Changes there behave identically — there is no separate legacy copy of the data.

Hiding matches and hiding referees are different features and are configured in different places. Do not expect one to affect the other.

See Referee registration for a tournament for the full referee-settings picture.

A tournament has two referee-facing settings, both under Referee settings:

• Hide the referees in the public match list. When on, appointed referees are not shown to the public at all.
• Show link to referees in the match list. Three options: show the link but require the referee to sign in, show the link and show referees without signing in, or hide the referee link entirely.

Beyond these, referee names on a match are shown only under conditions of their own: the match must belong to the tournament you are currently viewing, the tournament must be past its end date in some sports before names are withdrawn, and for most sports the names disappear once the match has a result.

Series have an additional, independent mechanism: a division can keep its referees anonymous to the public, with exceptions for referee administrators in that organisation and for individually granted tournaments. That is a division setting in the league admin, not a match visibility setting.