The tournament website: front page, pages, news and sponsors

There is one front-page editor, and you can open it two ways:

• open the tournament's front page and click the Edit Info pencil button in the top right corner, or
• go straight to the tournament's website address with /website on the end.

Both open exactly the same screen — the front page itself, with the editable parts turned into fields. You are editing the real page, not a preview.

The first time you open it in a session you may be asked for the code Profixio e-mails you. That is a security check on the whole editor, not on a single field.

What you can change here

Click Save to publish, or Cancel to throw away what you typed and go back to what was saved.

What you cannot change here. The date line under the tournament name is written by Profixio from the tournament's start and end dates, in the visitor's language — you change it by changing the dates, not by typing. The tournament name itself and the link to your own separate website come from the tournament's settings.

The short description accepts formatting, links and images. Images pasted or dropped into it are uploaded properly; see "Writing text, links and images" below for the limits.

The picture across the top of the front page is changed in the Change logo section of the front-page editor.

1. Open the front-page editor (Edit Info).
2. Scroll to Change logo.
3. Drop a file on the area marked "Drag & Drop your tournament logo here", or use the upload button to pick one. You can also pull a picture in from a web address, your camera, Dropbox, Google Photos, Facebook or Instagram.
4. The new picture is shown in place immediately. Click Save the selected logo! to keep it, or Cancel the selected logo! to go back.

Pictures you have uploaded during the session stay in a small gallery, so you can switch between them before deciding.

Requirements. The drag-and-drop box accepts PNG, JPEG and GIF up to about 8 MB. Keep to the same limits when you use the other sources — the upload button, a web address, Dropbox and the rest.

The banner is displayed as a wide, short strip, scaled down to fit inside roughly 2100 by 240 pixels. It is not cropped, so a tall portrait photo is shrunk until its height fits and ends up narrow and small. A wide picture, or one already cut to about a 9:1 shape, fills the strip properly.

Removing your picture. When the tournament has a picture of its own, a remove button appears. Removing it does not leave the banner empty: the front page falls back to a standard picture chosen from your sport and country. That is also what a brand-new tournament starts with.

It is called a logo, but it is a background. The name of the section says logo; what you are replacing is the full-width background image behind the tournament name. A small square club crest will be stretched across the whole strip and usually looks wrong.

A tournament can run in one of thirteen fixed colour themes. The theme changes the colours of headings, buttons and panels across the tournament's public pages. New tournaments use the black-and-white theme.

The available themes are listed by their internal Norwegian names, which is what you see in the dropdown:

tema-svarthvit (black/white), tema-svartgul (black/yellow), tema-svartbla (black/blue), tema-svartgronn (black/green), tema-svartrod (black/red), tema-svartlilla (black/purple), tema-svartorange (black/orange), tema-rodhvit (red/white), tema-rodgul (red/yellow), tema-blahvit (blue/white), tema-blagul (blue/yellow), tema-gronnhvit (green/white), tema-gronngul (green/yellow).

There are no free colours and no place to enter your club's exact colour code — you pick the closest of the thirteen.

Where to change it. The colour picker is not part of the new front-page editor. It sits in the older banner editor: on the tournament pages that still show the old banner across the top, click the tournament name in the banner, and an edit panel opens under it with the colour dropdown, a checkbox that hides or shows the heading in the banner, and a link to the picture upload. The page changes colour as you pick, so you can try the list before saving.

The colour theme applies to the tournament's public pages. It does not change the app, the administration screens, or your federation's own pages.

Information pages are the pages you write yourself — practical information, travel, accommodation, contact details, the programme. Each one becomes a button on the front page and an entry in the tournament menu.

To add one: open the tournament's website address with /page/new on the end, or use Add a page... in the menu editor.

On a brand-new page you fill in:

• the title — the heading at the top of the page,
• the text — the body of the page, with formatting, links, images and files,
• optionally a picture at the top of the page, chosen the same way as the banner image,
• optionally files to download — each one gets a name that visitors see instead of the file name.

The menu name and the web address ending are worked out from the title for you and are not shown while you are creating the page. Save it once, then open it again: both fields are now there and you can change them. The menu name is the shorter text shown on the button and in the menu; the web address ending is the last part of the page's link and has to be unique inside the tournament.

The same editor has a choice between a page and a news article. Pages go in the menu; news articles go in the news list on the front page. You can switch an item from one to the other by changing that choice and saving.

A page is published as soon as you save it. Save it when you are ready for it to be seen.

Editing later. Open the page from the front page or the menu and use the edit button. The same screen is used for editing and for creating, so everything above applies.

Deleting. There are two ways, and they are not the same.

• Delete in the page editor removes the page for good. Its text is gone and its web address is free to use again.
• Remove in the menu editor takes the page off the site but keeps the row, so the same web address ending is still considered taken. If you then create a new page and Profixio will not accept the address you want, this is why — add a number or a word to it.

All your information pages appear in the tournament menu, and as buttons down the front page. The menu editor decides the order.

Open it at the tournament's website address with /blogmenu on the end, or from the Change sorting of your menus link under the tournament menu bar. The screen is called Edit menus.

• Reorder by dragging a page up or down in the list. The new order is saved as you drop it, and applies to every language version of that page.
• Remove a page from the menu with its delete button. You are asked to confirm. The page is taken off the site — this is the same as deleting it.

If you have not written any pages yet the screen says "You have no menu pages yet!" and offers "Copy menus/pages from another year", which takes you to the copying screen.

What else is in the menu. Beside your own pages, the menu bar shows a link back to the front page, an anchor down to the sponsors (only when the tournament has sponsors), a contact entry, and a link to result registration once matches have been drawn. Those are added by Profixio and cannot be reordered or removed from the menu editor.

News articles are shown in a list on the tournament front page, newest first. There is no separate news page — the front page is the news page.

To write one, use the add button on the news section of the front page. It opens the same editor as an information page, with the article type already chosen, so you only need a title and a text. A news article does not need a menu name or a web address ending.

The editor has a checkbox Notify app users of this article. Tick it and everyone who has marked the tournament as a favourite in the Profixio app gets a push notification when you save. Leave it unticked for small corrections — there is no way to take a notification back once it has gone out.

News articles are published immediately on save and sorted by the time they were published. Editing an old article does not move it back to the top of the list.

If the tournament is marked as cancelled, the news list is hidden from the front page entirely.

For messages to specific teams, e-mail and SMS, see the page on communicating with participants — news articles are public and go to everyone.

One of your pages can be marked as the tournament's rules page. It is an ordinary information page with one switch turned on, and only one page can hold the mark at a time.

What the mark gives you: a second setting appears on that page, Show accept tournament rules, with the explanation "Must the rules be accepted to register teams?". Turn it on and clubs registering a team have to tick that they accept the rules before they can complete the registration. That setting belongs to team registration and is stored with the registration rules, not with the page.

Write the rules as an ordinary page and turn the mark on in the page editor. It is worth doing even if you do not require acceptance: it gives you one address to point at when someone asks what applies, and if your federation publishes recommended rules you can paste them in rather than inventing your own.

If you have not developed rules of your own, look up the recommended rules from your federation and publish those, so that everyone understands what applies before they register.

Marking a second page moves the rules mark from the first page to the new one, so check the old page afterwards.

The front-page description, information pages and news articles all use the same editor. It gives you headings, bold and italic, lists, quotes and links.

Images inside the text. Drag a picture into the text, or paste one straight from a document or a web page. Either way the picture is uploaded to Profixio and the text keeps a link to it. You can put up to four pictures in one text.

The limits are stricter than for the banner:

• allowed types: PNG, JPG, GIF and TIFF,
• maximum size: 1 MB per picture.

If you paste something too big you get "The pasted image is too large.", and if it is not a picture Profixio recognises, "Unsupported image type in pasted content.". Nothing is saved until every picture in the text is accepted, so a single bad paste blocks the save — remove it and save again.

Files to download. Information pages can also carry attachments — a PDF programme, a spreadsheet of times. Add them under the text and give each one a name; visitors see the name, not the file name.

Pasting from Word or Google Docs works, including the pictures. Very heavy formatting is cleaned up on save, so do not be surprised if exotic fonts and colours do not survive.

Sponsor logos are shown in a band near the bottom of the tournament's pages — the front page, the match lists, team pages and the registration page all carry it.

Adding a sponsor. The sponsors screen is at the tournament's address with /sponsors on the end. The quickest way in is the "Click here to add sponsors" link, which you see under the sponsor band on the tournament's own pages when you are logged in as an organiser. If the tournament has no sponsors yet the upload window opens by itself.

1. Upload the logo. This creates the sponsor.
2. Edit the new row to fill in the sponsor's name and, if you want the logo to be clickable, its website address.

The name is used as the tooltip and as the alternative text; the website address turns the logo into a link that opens in a new tab. A sponsor without a website address is shown as a plain picture.

What you cannot do. There is no start and end date for a sponsor and no on/off switch — a sponsor is either there or deleted. There is no way to set the order in which logos appear; they come out in the order they were created. Logos are all scaled to the same height, so upload them at a similar shape if you want the band to look even.

Removing a sponsor deletes it. Delete the sponsor rather than uploading a blank image over it.

Visitors see the band only when the tournament actually has sponsors. As an organiser you always see it, with the add link, even when it is empty — so "I can see the sponsor area and the public cannot" is normal.

Federation adverts are something else. A federation can sell banner advertising that Profixio then shows at the top and bottom of tournament pages. Where that is set up, the tournament's main settings have an Ads section with a switch to turn the federation's banners off for this tournament. The switch is only shown to federation staff and only for federations that have advertising configured — an ordinary organiser will not see it.

Profixio's own text — buttons, headings, labels — follows the visitor's language automatically. What you write yourself mostly does not.

This is the part that surprises organisers of international tournaments:

• Your information pages and your news articles are shown to everyone, in whatever language you wrote them. There is no second language version to fill in, and a visitor browsing in English sees the same menu and the same articles as one browsing in Norwegian.
• The front-page message and the rules page can differ by language — Profixio looks for a version matching the visitor's language and falls back to the default one if there is none. Older tournaments may therefore have a Norwegian and an English front-page message.

In practice: if you expect foreign teams, write the important pages bilingually in the same text — a Norwegian section and an English section on the same page — rather than expecting Profixio to switch between two versions.

The language a visitor gets is their own choice, made from the language switch in Profixio; it is not something the tournament controls.

When you set up this year's edition you do not have to rewrite the pages. The Copy Pages screen, under the tournament's settings, copies the whole page set — information pages, news articles and the front page — from one of your earlier tournaments, and can also copy venues and check-in setup.

The website-specific things worth knowing before you press it:

• The banner image and the front-page message are skipped if this tournament already has them. They are never overwritten, so a copy cannot destroy a front page you have already built.
• Everything else is added. Running the copy twice gives you two of every page. If you have already started writing, copy first and then edit, not the other way round.
• You can preview the other tournament and copy a single page instead of the whole set.
• The same screen has a red action, "Click here to delete all pages/articles", which empties the tournament of pages and news (keeping the banner image) so you can start again. There is no undo.
• You can only copy from tournaments belonging to the same organiser account as this one — in practice, your own earlier editions.

Pictures inside copied pages keep pointing at the same stored file, so editing a picture in the new tournament does not change last year's page, but deleting the original file affects both.

Full details of that screen, including venues and check-in, are on the tournament settings page.

Unless it says otherwise, saving publishes straight away.

Work down this list.

1. Did you press Save? The front-page editor keeps your typing on screen until you leave the page, which looks like it saved.
2. Are you looking at it as a visitor? Log out or use a private window. Logged-out visitors are served a stored copy of the front page, the menu and the sponsor band that is refreshed every ten minutes. As the organiser you see your change instantly; the public may be up to ten minutes behind. This is the single most common cause.
3. A new page does not appear as a button? The menu is stored the same way, for ten minutes. Check the menu editor: if the page is listed there, it is only the delay.
4. A new sponsor does not appear? Same ten minutes. Also open the sponsors screen and check the sponsor is listed there — that list only shows sponsors that have a logo, so a sponsor missing from it never got its picture uploaded.
5. Nothing on the whole website is reachable and visitors get sent to the tournament search? The tournament is hidden from search results in its main settings. That setting hides the entire public site, not just the search listing. If you cannot find the setting at all, the tournament is too old or has messaging switched off — both toggles are hidden then; ask your federation or district administrator.
6. The news list vanished? The tournament is marked as cancelled. That hides the news and puts a red banner on the front page.
7. A page opens for you but not for a colleague? Editing needs the right to change tournament settings for that tournament. Reading is public.
8. The editor sends you to a code page? That is the e-mailed session code. Enter it once and the editor opens.

If it is still missing after ten minutes and none of the above applies, contact support with the tournament's web name and what you changed.

The website works the same everywhere. Three things vary.

The standard banner picture. A tournament that has never had a picture uploaded — and one where the organiser removes the picture again — gets a standard image chosen from the sport, and for some sports from the country as well. Beach volleyball, bandy, basketball and table tennis in Sweden have their own picture; volleyball, beach volleyball, football and floorball have a general one per sport; everything else falls back to a mixed-sports image. This is the only reason two tournaments in the same system open with different pictures without anybody choosing one.

Federation banner advertising. A federation can sell advertising space that Profixio then renders at the top and bottom of tournament pages. Where that exists, an Ads switch appears in the tournament's main settings so the federation can turn it off for a particular tournament. Federations without advertising configured never see the switch, and their tournaments never show the banners. Whether an organiser is allowed to ask for it to be switched off is a matter between the club and the federation — Profixio only provides the switch, and only to federation staff.

Recommended rules. Your federation may publish recommended tournament rules that organisers are expected to use as the basis for their own rules page. The rules page is free text, and its content is the organiser's responsibility.

A few older screens are still reachable.

• A page headed "Logo", linked from the older tournament administration pages. In spite of its name it no longer uploads anything: the link on it just takes you to the tournament front page, where you change the picture as described above. What is left on the page is "Styling for the result page" — a separate style choice for the match result page, with a live preview. That styling has no newer replacement, so if someone needs it, this is the only place.
• "Links for your tournament", a table on the older tournament administration page listing every address for this tournament in one place, each with a copy button. It has no newer equivalent. Contact Profixio support to get the list.
• The older blog and menu addresses still resolve. They no longer contain anything of their own: they either redirect to the current front page or simply display the current menu editor.
• Two links in the older menu bar are misdirected. Under the old menu bar, Add a page... and Edit/add tournament rules page both land on the tournament front page instead of opening an editor. Use Add a page... in the menu editor instead, and open the rules page from the menu to edit it.

The blue-and-grey banner across the top of those older pages is the same banner as on the front page, and clicking the tournament name in it opens the small edit panel with the colour picker.