Sport-specific protocols and event types

Some federations behave differently from their sport. These are product decisions built for a named federation; they are not settings anyone can switch on for another federation.

A few more federation differences belong to the signing step rather than to the protocol itself — who has to sign, whether team captains sign, whether comments are allowed, whether a signed protocol is e-mailed out. Those are described on the protocol signing page.

These overrides are code, not configuration. A federation that wants one of them needs a development request, not a setting change.

Two different lists of people vary per federation, and they are configured in two different ways.

Match officials at the table. The protocol can ask for people who are not referees — a secretary, a timekeeper, a shot-clock operator, a delegate. Which ones exist, and which of them are compulsory, is fixed per federation:

This list cannot be edited in the admin — it is part of the product.

Leader positions on the bench. The roles a team leader can be given — head coach, assistant coach, team leader, doctor and so on — are configurable per federation and sport, under Leader Positions (EMP) on the federation's sport settings. The list is ordered, and the order is what the protocol shows.

Coach qualification. One federation, Swedish basketball, ties the head-coach position to a required coaching level in the division. If the person selected as head coach does not hold at least that level, the protocol refuses the role with a message naming the required level. Select the head coach from the member register.

Leader positions are configured under Leader Positions (EMP) on the federation's sport settings. Contact Profixio support to create, delete or reorder positions.

If a federation has no positions configured, a fallback applies: Swedish handball uses its lettered positions A to E, Swedish bandy uses its own five, and every other federation gets the two default positions. This is why a federation can suddenly see a different set of leader roles after somebody adds the first position for them — adding one entry switches off the fallback and replaces the whole list.

In some federations, registering one event makes the protocol immediately ask a follow-up question or register a second event by itself. This is not a mistake and cannot be switched off from the screen.

These chains are written into the product per federation and are not editable in the admin.

There is a second, genuinely configurable mechanism that looks similar from the operator's seat: parent and child event types. Choosing a parent event opens a list of its children — pick Card, then pick which card. That one is part of the event catalogue and can be set up for any federation. If a parent has exactly one child, the protocol skips the extra question entirely.

Every match that uses the protocol has a score sheet, and several federations have one designed for their own paperwork. Which one you get is decided by the federation alone — not by the sport.

The general score sheet. A paper-style layout with both line-ups and the full event list, split home and away and grouped by period, downloadable as PDF. It continues onto a second page when there are more events than fit. Swedish water polo has its own variant of this layout.

Swedish bandy — Matchprotokoll. The full Swedish bandy match report: both rosters, goals split by how they were scored (open play, penalty, corner, free stroke, own goal), the corner, free-stroke and shot totals, the appointed referees, a signature line for the administrating referee, and the complete event log with time, running score, event, player and team.

International bandy — Match Protocol. The same report in English, using the international event catalogue.

Swedish rugby — Match Protocol. A rugby score sheet showing only the first two halves, the score per half, cards and points per player, the head referee and both assistant referees taken from their appointment numbers, and the event log split into halves. Events registered in a third or later period are deliberately not printed.

Swedish handball and Swedish beach volleyball get two hand-drawn PDFs instead: a working protocol and a match protocol, reached from the round A and M buttons. The beach volleyball one adds the set scores and the punishment list. For Swedish handball the pair collapses to M alone once a stored match report exists for that match — from that point the stored report is served rather than a freshly drawn one.

Swedish basketball and Swedish water polo get the general score sheet, under the label Score sheet paper.

All other federations have no download link on the protocol screen.

Two things to know about these pages:

• Only some of them update live. The Swedish bandy, international bandy and Swedish rugby sheets refresh by themselves as events are registered, so they can be left open on a second screen during the match. The general score sheet used by Swedish basketball and Swedish water polo does not — reload it to see new events.
• Send score sheet links only to the people who need them. A score sheet or protocol PDF shows the full match protocol with player names.

Which buttons appear where, and when, is described on the protocol signing page.

When a protocol is opened, Profixio assembles the rules for that one match in a fixed order. Each step can overwrite the step before it.

1. General defaults. Two periods of 10 minutes, five minutes of extra time, ten players on court, no time-outs counted, no team fouls counted, no sets, a draw is allowed.
2. The sport. The sport code on the tournament or division decides the built-in rule set — see the per-sport reference below. The sport also decides what a period and a score are called (half / set, goal / point).
3. The federation and sport combination. This is the row a federation has for each sport it runs. It supplies the match-clock settings, the home and away wording, the match officials, and whether protocol setup is compulsory.
4. Federation exceptions written into the product. A handful of federations have behaviour that no setting controls — see "Federation overrides" below.
5. The match itself. Number of periods, period length and extra-time length come from the match. Whatever the sport says, the match's own values win.
6. Choices made in protocol setup. Whether the match clock is used at all, and whether the bench is used for substitutions, are remembered per match from the setup screen.

Two things surprise people often:

• The sport comes from the competition, not from the federation id. A federation whose id ends in one sport code can perfectly well run a competition registered under another. If the protocol behaves like the wrong sport, check the sport on the tournament or division before anything else.
• If the clock counts down instead of up, extra time is switched off automatically. That is a deliberate rule: most sports with a countdown clock do not use extra time in the protocol.

This is the full vocabulary available when a federation's catalogue is set up. It is worth knowing even if you cannot edit it yourself, because it tells you what is possible to ask for.

Penalty durations and time-out counts are calculated and displayed, but the protocol will let a secretariat register past them. When a player reaches the personal-foul limit or a game disqualification, or gets a full-time expulsion in a sport that shows suspension colour on players, the protocol shows "The player is disqualified" and registers no further events for that player. When the personal foul that disqualifies a player is registered while they are on court, the protocol opens a substitution with the player chosen to come off.

The built-in rule set per sport code. "On court" is how many player slots the protocol starts with, and the maximum it accepts. A dash means the counter is not shown at all.

On top of the table, for every sport:

• Periods and lengths come from the match, not from this table. The defaults are two periods of 10 minutes with 5 minutes of extra time, and any match that has its own values overrides them.
• A federation can add its own counters to the protocol header. Any event type given a team-stats name shows up as a named badge counter, reset per period or kept for the whole match.
• SVB (beach volleyball) uses the volleyball rule set, so the VB row of this table applies to both sport codes. Swedish beach volleyball behaves like indoor volleyball in practice because its competitions are registered under the volleyball sport code. Note that this is only about the sport-level rule set: Swedish beach volleyball does have federation overrides of its own — the rotation diagram and newest-first point deletion — and those apply whichever sport code the competition uses.

Everything that is configurable lives on the federation's sport settings, opened from the federation in the admin. Each federation has one row per sport it runs, and these are its fields.

The Manual link on the protocol match list points at a PDF the federation supplies itself. It is uploaded per federation from the same screen, using Edit manuals, and replaces any previous upload. The link only appears once something has been uploaded, so a federation with no manual simply has no button. This is the right place for a federation's own secretariat instructions — Profixio does not write them. Swedish basketball additionally gets two instruction video links on that screen.

Contact Profixio support to change these settings or upload a manual.

The protocol match list has a Create training match action. It builds a throwaway match in a separate training competition for one federation and sport, with two invented teams and a full squad, and opens the protocol on it.

The point for this page is that a training match is created with that sport's own defaults — periods and period length are set from the sport, or from the federation's configured defaults where it has them. So it is an accurate way to see what a federation's secretariat will actually get: the right buttons, the right counters, the right score sheet.

You can only create a training match for a federation and sport that has protocol setup switched on and has at least one start-of-match event in its catalogue. If a federation is missing from the picker, that is the first thing to check — the catalogue has no way to start a match.

A training match is created in a training competition belonging to that federation and sport — never inside a real tournament or division — and it is marked as not ranked, so it cannot affect any table or ranking. Use training matches freely before a season starts, and before telling a federation that something is or is not possible.

Bringing a new federation onto the electronic match protocol is partly configuration and partly development.

Configuration — can be done without a release:

• Create the federation's sport row and switch on protocol setup.
• Build or copy the event catalogue for that federation and sport.
• Set the clock behaviour, the home and away wording, and the default periods and lengths.
• Choose the leader positions for the bench.
• Upload the federation's own manual PDF.
• Add named counters to the protocol header through event types.

Development — needs a code change and a release:

• A sport that has never been supported. Every sport in the reference table above is written into the product; a genuinely new sport starts on the generic defaults, which means ten players on court, no sets, no time-out or foul counters.
• Which match officials the table asks for, and which are compulsory.
• Automatic follow-up events.
• A score sheet in the federation's own layout, and a download link for it.
• Anything in the federation overrides table — rotation diagrams, one-tap goals, running without a clock, personal-foul limits.

A useful rule of thumb: if it is about which events exist and what they are worth, it is configuration. If it is about how the screen behaves, it is development.