Tournaments

10 articles

Creating a new tournament

How an organiser creates a tournament in the six-step guide — country, sport and licence, copying an earlier edition, details, classes, services and payment — and how it is then approved and published. Also covers the settings the guide chooses for you and why a new tournament starts out invisible.

Tournament settings

A guided tour of the settings pages for a single tournament: main settings, deadlines, and the rules for how clubs, teams and players register — plus required team documents, custom questions, club transport, and copying pages and facilities from a previous edition.

Classes, groups and competition format

How an organiser sets up the classes teams register into and the format they play: levels, registration limits and waiting lists, groups and pools, playoff brackets and series, table criteria and tie-breaks, sets, and weight classes.

The tournament website: front page, pages, news and sponsors

How an organiser builds the public face of a tournament — the banner image and front-page text, your own information pages and the menu they appear in, news articles, the rules page, sponsor logos and the colour theme — and how to reuse the whole set from last year's edition.

Generating and scheduling matches

How an organiser turns registered teams into a match programme: sorting teams into groups, generating fixtures, giving them dates, times and courts, moving them in the graphical scheduler, and making bulk changes you can undo. Also explains what the separate Scheduler TXO desktop program still does that the web does not.

Editing a match and registering results

How a match is corrected after it exists — score, winner, date, time, venue and teams — and the three separate ways a result reaches Profixio: signed in as an organiser, with the tournament's shared results password, or through a QR code for a single match.

Hiding matches, schedules and results from the public

Profixio has four independent switches that decide whether a match, a whole match programme, or a result is visible to the public: a tournament-level switch, a class-level result/table switch, a class lock, and a per-match hide. This page explains what each one hides, who can still see through it, and where to change it.

Messages, e-mail and SMS to teams and participants

Every way an organiser reaches the people in a tournament: the message thread with a single team, message tags and the message overview, bulk e-mail and SMS to many teams at once, address lists you can copy into your own mail program, and the automatic notices Profixio sends on its own.

Facilities, fields, accommodation and on-site lists

How match venues and their fields are registered, pinned on the tournament map and shown to the public, and how the accommodation side works: lodging, breakfast and dinner places, rooms, and the meal, lodging, name and packing lists an organiser prints on site.

Checking teams in at the tournament

How the check-in desk finds a team, sees its payment status, accommodation, meals and first match venue, reads its messages, checks it in, and registers a payment or a comment on the spot. Also covers the desk sign-in for volunteers, the advanced check-in and check-out grid, and the meal, lodging and prize-giving reports.