International transfers

An international transfer is the process of moving a player from a club in one national association to a club in another national association, under the international federation that governs the sport. The international federation issues an International Transfer Certificate (ITC) once both associations have agreed and the administration fee has been paid.

In Profixio this is a self-service request form plus an administration screen:

• Anyone involved in the move — the player, the receiving club, or a national association — fills in a short International transfer form and submits it.
• Both national associations (the one the player is leaving and the one the player is joining) see the request and approve or reject their own side.
• The international federation confirms the administration fee, and can reject or reset the whole request.
• Everyone involved is kept informed by e-mail, and the two associations can exchange messages inside the request.

Profixio records and routes the request. It does not decide eligibility: whether a transfer is allowed at all, what deadlines apply and what the federation's transfer regulations require are federation policy, decided outside Profixio.

This is a separate feature from moving a player between two clubs inside the same national association — see the national transfers page for that.

You do not need a Profixio login to submit an international transfer request. The form is public, so a club official, a player, or an association employee can all use the same form.

Open the federation's page in Profixio and click the International transfer tab in the top menu. That tab is only present for federations that have the feature switched on; for those federations it replaces the Clubs and Districts tabs. If you cannot find it, ask the federation for a direct link to their transfer form.

The form is a four-step wizard: Step 1 Player → Step 2 Clubs → Step 3 Transfer type → Step 4 Confirmation. You cannot jump ahead — each Next button stays disabled until the current step has everything it needs, and skipping a step is blocked on the server too.

Because the form is open to anyone, there is a limit on how many searches and how many submissions can be sent in a short time. If you hit it you get "Too many searches. Please try again later." or "Too many submissions. Please try again later." — wait and try again.

Enter First name, Last name and Date of birth and click Search player. The help text under the fields says: "Enter first name, last name and date of birth. Only exact matches on all three fields are shown."

• Date of birth must be a real date in the format yyyy-mm-dd.
• The search only matches players who are already registered as members of that federation, and only when all three values match exactly. It is not a fuzzy or partial search — a middle name in the wrong field, a nickname, or a birth date that is a day out will give no hits.
• Clear empties the fields so you can search again.

If the player is found, the result appears under Search result with the player's name, birth date and nationality. Click the row to select it — it gets a Selected badge — and continue.

If the player is not found, you see No exact match found in the player database, a Manual verification needed badge, and a panel headed Player not found telling you to "Continue with passport upload in Step 1 validation." You then have to:

1. leave the name and date of birth you typed in place (they become the player's details on the request), and
2. upload a Passport copy — PDF, JPG or PNG, maximum 10 MB.

This is the normal route for a player who has never played in this federation before, and for foreign players who have no record in the federation's member register. The federation will match the passport to a person themselves before the request goes any further, so type the name exactly as it appears in the passport.

Step 2 is headed Transfer details — "Enter origin and destination associations and clubs."

• Former association and Former club — where the player is coming from. The association is picked from a list of the federation's member associations; the club is typed in as free text.
• New association and New club — where the player is going. Same again.

All four fields are required. The two associations must be different — if you pick the same one on both sides the request is refused when you submit it, with the error shown on New association.

Club names are free text, so spell them the way the club is officially known. There is no club register behind these fields, and the associations will read exactly what you type.

Step 3 is headed Applicant and transfer type — "Enter contact information, choose transfer type and provide supporting documents where needed."

Contact email (required). The note under the field says: "All communication regarding this transfer request will be sent to this email address." Use an address someone actually reads — it is the only channel the applicant gets.

Transfer type (required), one of two cards:

Contract upload: PDF, JPG or PNG, maximum 10 MB.

Additional comments is a free-text field — "Add any relevant information for [federation] or the associations involved", with the federation's short name filled in. Use it for anything the associations need to know that the form has no field for (loan period, previous transfer history, urgency).

Before the Submit transfer request button there is a Request summary card — "Review the entered information before submitting." — listing the player, the movement (From / To), the contact e-mail and the transfer type, with a Submission status box that says either "All required information is present." or "Missing required information." Read it before you submit; it is the last chance to catch a wrong association or a missing document.

As soon as the request is submitted, the confirmation screen shows a panel headed Administration fee payment required, with the amount, and the federation's IBAN, SWIFT, Bank name and Bank address. The same details are repeated in the confirmation e-mail, together with the payment reference to quote.

Points that catch people out:

• Payment is a plain bank transfer. There is no card payment, no invoice and no online checkout in this flow. You transfer the money yourself and quote the reference.
• The reference is the Transfer ID plus the player's surname (for example FIB-2026-123456 Lund). Payments without it are hard to match and slow the request down.
• There is nowhere to upload a receipt. The federation ticks the payment off manually once it lands in their account. If you have paid and the request still shows as awaiting payment after a few days, reply to the confirmation e-mail.
• The panel warns: "No International Transfer Certificate (ITC) will be issued until the payment is completed." The request can be approved by both associations and still not complete, because payment is a third approval in its own right.

The amount, currency and bank details are set by the federation, so what you see is whatever that federation has configured — do not reuse details from an older request.

The final step is headed Transfer request submitted and shows three things:

• Transfer ID — for example FIB-2026-123456. Quote this in every e-mail and on the bank payment. Write it down; it is not e-mailed to you a second time if you lose it.
• Player reference — the player's name as recorded on the request.
• Confirmation email — the address you entered, with the note "A confirmation has been sent to this email address."

A confirmation e-mail with the subject Transfer request … submitted goes to that address immediately, repeating the transfer ID, the player, the movement, the transfer type, the fee and the bank details.

There is no self-service tracking page. The applicant cannot log in and watch the request progress. Progress reaches the applicant only as e-mail: every time an association changes its decision, the payment is confirmed, or the request is approved, rejected or reset, an update e-mail is sent to the contact address (together with the associations and the federation). Rejections include the reason that was written.

Two things happen quietly behind the confirmation screen:

• If the player was matched in step 1, both national associations are notified straight away and can start reviewing.
• If the player was not matched, the associations are not notified yet. Only the federation is, with a "Player not found — action required" message. Review starts once federation staff have linked the request to the right person. This is the single most common reason for a request appearing to be stuck: nobody is waiting for the associations, the federation still has to identify the player.

Messages that the two associations exchange inside a request are between them and the federation. They are not shown to the applicant.

A request has one overall status, shown as a coloured badge:

Underneath, three separate decisions have to line up, each of which is Pending approval, Accepted or Rejected:

1. Former association — the association the player is leaving.
2. New association — the association the player is joining.
3. Payment — confirmed by the federation.

The request only reaches Approved when all three are accepted. A single rejection from either association makes the whole request Rejected, and a rejection by the federation overrides everything, even if both associations had already accepted.

If a request was decided wrongly, the federation can reset it, which puts all three decisions back to Pending approval and clears a federation rejection. A reset request goes back to Under review, not to Submitted, and everyone involved is told the transfer was reset.

• Moving a player between two clubs in the same national association — a different process with its own form and approvals. See National transfers.
• Player licences — having an approved transfer does not by itself give the player a licence for the new club. See Player licences.
• The player register — searching, merging and correcting person records, which is what federation staff use when linking a request to a player. See Person registry and search.
• Putting foreign clubs' players on a team sheet in an international tournament — a tournament team can register players as free text where the club is not in the register. That is a squad/roster feature and has nothing to do with transfer certificates. See Team roster.